Here are the few important tips for conducting a remote deposition
- Know Government Rules – Every state has a different set of rules, for instance, federal and state laws may allow the parties to agree on some facts before heading to court, while others may not allow any stipulation. Although all states permit witnesses to be sworn-in remotely, some states still require court reporters to be present in the country where the case is going on.
- Notice- Confirm the deposition notice accurately to avoid any last minutes issues. Send calendar notices that account for time zone differences.
- Technology- Choose the appropriate virtual platform and become familiar with usage for conducting remote depositions. Prepare a backup and ensure an IT assistance to void any last-minute glitches. Always consider having two screens- one for witness for testimony and another to view exhibits.
- Court Reporter- Hiring a CERTIFIED COURT REPORTER will help in arranging all the technical requirements with expertise, including the exhibits. Several court reporting services have a platform available.
- Deposition trial- Conduct a run through with all the witnesses to make them familiar with the remote deposition process. All the participating members for deposition should be requested to dress up professionally and maintain appropriate surroundings and behavior.
- Deposition environment- Before starting the deposition process and after interim breaks, do consider starting sessions by identifying all the participants and counsels in a virtual meeting. Furthermore, discuss all the special rules related to a remote deposition if any. For instance, speak on record if anyone enters the room unannounced, and ensure all the witnesses conform to all the rules and regulations.
- Maintain record- Take note of things that could lead to terminate the deposition process or are necessary for future court sessions. For instance, technology glitch, improper communication, unresponsive witnesses or violation of stipulations.
- Recording audio, video and written depositions- Ensure that court reporters and videographers are recording every part of the court session. Make sure that there is onset recording even during breaks. A lawyer must take necessary steps to maintain privacy and use the breaks and breakout rooms correctly on a virtual platform.
- Post-deposition process- Pre-plan the procedure to complete the deposition process, such as, get witness review and signature, exhibit custody or transcript filing.
- Equipment- Computer/mobile device with a webcam or remote camera for visual feeds.
- Speakerphone- To avoid the issues created due to internet connectivity, mute computer speakers and use speakerphone for clear audio.
- Quiet location- Noisy background can distract you and other participants. Consider finding a calm place before going on record and ensure all the other attendees are calling from a peaceful environment.
- Which software to use for video meetings. Here’s the list-
- Webex
- Legaler
- GoToMeeting
- Zoom
- Skype Business
Schedule and Prepare! Test the video and audio clarity before the meeting with any of your friends.
- After video and audio trials on video conference software, look out for meeting host requirements-
- Check the speed of the internet
- Add email to a personal email address to cross-verify the delivery of invitees.
- Cross verify the conference date and time.
- Verify the email address to send invites.
- Start meeting 15 minutes before the actual time.
- Check if the camera is on or off. Ensure your camera is on when you are hosting a meeting.
- Check whether you are audible to others.
- Introduce all the attendees when the session begins.
- Ensure only one speaker is talking at a time.
- Make sure your background view is appropriate to avoid any distractions.
- Keep monitoring the attendee list to ensure all parties remain connected
- Provide access to shared documents if required
- Do not forget to note in the written record that proceedings are being conducted via video.
We are a well established Court Reporting firm. Our service combines preparing accurate and clear transcripts and its delivery, providing easy access to transcripts online, online scheduling, arranging video and videoconferencing services. Our team includes certified NATIONAL COURT REPORTERS, as well as ATLANTA COURT REPORTERS; they are incredibly professional and responsible for their work. Using modern technology, they aid law firms and lawyers with precision and high efficiency.